Council - Special Meeting

the Agenda and any Addendum distributed for the June 25, 2026 special meeting of Council, be approved.

the staff recommendations laid out in the Municipal Program Review, dated April 23, 2026, be approved, for the following programs and services: Accounts Payable - Implement a phased paperless Accounts Payable module/workflow AI Supported Prosecution Process for Building Services - Implement AI-supported process (using Microsoft Copilot) Development Review – Hybrid Model for Engineering Services - Hybrid model for reviews (1 Staff Supported by External Consultants) Emergency Management Outreach Programs - Discontinue Alertable service Garbage Bag Tag Revenues - Increase bag fee from $2 to $3 Guiderail Vegetation Management - Transition to annual contracted herbicide spraying Housing Unit Turnover - Outsource end-to-end unit turnover service under performance-based Service Level Agreements; AND THAT the Communications Process Review be discussed at the July 23, 2026 workshop.

the following programs and services be maintained at current levels as set out in the Municipal Program Review, dated April 23, 2026: Human Resources Information System (HRIS) Implementation Maintenance Technician - Facilities Roadside Guiderail Repairs Rural Water Quality Program Seniors at Risk Coordinator Position Staff Recognition Events Working Foreperson - Facilities.

THAT the Compost Giveaway Days program be eliminated.

the current service level be maintained for the Compost Giveaway Days program.

the program review for the County Forest Partial Delivery Model be

the Leadership Development Series program be eliminated.

the Leadership Development Series be maintained at the current program level.

the Waste Services Outreach and Education Programs be changed to reduce staff attendance at community events and/or scale back displays and giveaways.

the Waste Services Outreach and Education programs be maintained at the current program level.

the Bill Hill Scholarship program administration be transferred to the Dufferin Community Foundation; AND THAT staff negotiate an administration fee with Dufferin Community Foundation for administration of the program; AND THAT the program criteria and budget be reviewed for the 2027 scholarship application.

the Collections Condo Garbage Rebate Program be eliminated.

the Community Grant Program continue to be administered by Headwaters Communities In Action; AND THAT staff revisit the grant program eligibility criteria and report back to Council; AND THAT staff compare the cost and administration of the grant program being administered by Headwaters Communities In Action compared to Dufferin Community Foundation.

the County Forest Revenues and Private Sponsorships program be reviewed at the July 23, 2026 Municipal Program Review workshop.

the crack sealing program be transitioned to a full in-house delivery model.

the Experimental Acres Program be maintained at the current service level.

the Facilities Management – Procurement Strategies be transitioned to a hybrid delivery model with targeted use of engineering consultants for independent review, system integration, and regulatory compliance.

the Hazardous Household Waste and Electronic Waste (HHW-E) Days program be maintained at current levels; AND THAT staff investigate efficiencies in the program and report back.

the Hurricane Clip Rebate Program be eliminated.

the Nuisance Beaver Program be changed to limited County involvement, covering incidents affecting County-owned infrastructure only and transition responsibility for municipal drains/local municipal infrastructure to the respective lower tier municipalities.

the Youth Climate Activation Circle continue as currently administered.

By-Law 2026-49 be read a first, second and third time and enacted.

the meeting adjourn.

THAT the Agenda and any Addendum distributed for the June 25, 2026 special meeting of Council, be approved.

THAT the staff recommendations laid out in the Municipal Program Review, dated April 23, 2026, be approved, for the following programs and services:  Accounts Payable - Implement a phased paperless Accounts Payable module/workflow  AI Supported Prosecution Process for Building Services - Implement AI-supported process (using Microsoft Copilot)  Development Review – Hybrid Model for Engineering Services - Hybrid model for reviews (1 Staff Supported by External Consultants)  Emergency Management Outreach Programs - Discontinue Alertable service  Garbage Bag Tag Revenues - Increase bag fee from $2 to $3  Guiderail Vegetation Management - Transition to annual contracted herbicide spraying  Housing Unit Turnover - Outsource end-to-end unit turnover service under performance-based Service Level Agreements; AND THAT the Communications Process Review be discussed at the July 23, 2026 workshop.

THAT the following programs and services be maintained at current levels as set out in the Municipal Program Review, dated April 23, 2026:  Human Resources Information System (HRIS) Implementation  Maintenance Technician - Facilities  Roadside Guiderail Repairs  Rural Water Quality Program  Seniors at Risk Coordinator Position  Staff Recognition Events  Working Foreperson - Facilities.

THAT the current service level be maintained for the Compost Giveaway Days program.

THAT the program review for the County Forest Partial Delivery Model be

THAT the Leadership Development Series program be eliminated.

THAT the Leadership Development Series be maintained at the current program level.

THAT the Waste Services Outreach and Education Programs be changed to reduce staff attendance at community events and/or scale back displays and giveaways.

THAT the Collections Condo Garbage Rebate Program be eliminated.

THAT the Community Grant Program continue to be administered by Headwaters Communities In Action; AND THAT staff revisit the grant program eligibility criteria and report back to Council; AND THAT staff compare the cost and administration of the grant program being administered by Headwaters Communities In Action compared to Dufferin Community Foundation.

THAT the crack sealing program be transitioned to a full in- house delivery model.

THAT the Experimental Acres Program be maintained at the current service level.

THAT the Facilities Management – Procurement Strategies be transitioned to a hybrid delivery model with targeted use of engineering consultants for independent review, system integration, and regulatory compliance.

THAT the Hazardous Household Waste and Electronic Waste (HHW-E) Days program be maintained at current levels; AND THAT staff investigate efficiencies in the program and report back.

THAT the Hurricane Clip Rebate Program be eliminated.

THAT the dedicated Industrial, Commercial & Institutional (IC & I) Recycling, Collections and Processing Program continue at current service levels with a review of the program in 12 months; AND THAT staff continue to advocate to the Province for producer responsibility for Industrial, Commercial & Institutional recycling. For (25): Warden Post, Councillor Creelman, Councillor Gardhouse, Councillor Little, Councillor Mills, Councillor Nix, and Councillor Taylor Against (6): Councillor Gerrits, Councillor Hawkins, Councillor Horner, Councillor Rentsch, Councillor Soloman, and Councillor White Absent (2): Councillor Hall, and Councillor McLean

THAT the Youth Climate Activation Circle continue as currently administered.

THAT By-Law 2026-49 be read a first, second and third time and enacted.

THAT the meeting adjourn.